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Creating a workplace strategy often starts with an idea — but it takes clear direction, the right evidence, and a process that builds commitment. We support you end to end: from early insights to a workplace strategy that is anchored in the organisation and ready to be put into practice — so your workplace supports your goals, your people and the way you work.
We start by defining your ambition, goals and boundaries: what you want to achieve, what requirements apply, and what constraints we need to work within. This creates a solid foundation for decisions that will hold over time.
We map how work actually happens day to day — roles, activities, collaboration patterns and needs. The evidence base can include workplace analysis, dialogue and insights that make it easier to prioritise what matters most.
Based on your direction and needs, we develop a workplace strategy that sets principles, objectives and key decisions. It includes guidance on space planning, what types of settings you need, and how collaboration should be supported. We also outline how the future workplace can be intuitive and easy to use — and create a plan for communication and change to support implementation.
A strategy only delivers value when it’s shared and supported. We help you anchor the workplace strategy with key stakeholders and create alignment across the organisation — reducing risk and building a clear direction forward.
We turn the strategy into an actionable plan: activities, responsibilities and decision points. We make the next steps clear and help create the right conditions for successful implementation.
After implementation, we review what worked, what needs adjusting, and what learning to carry forward. This helps you refine the workplace over time and strengthen long-term impact.
When you’re facing change in your office or the way you work, you need a process that creates clarity, alignment and momentum. We guide you through a structured method where workplace analysis and dialogue lead to a concrete workplace strategy and a clear plan for the next step. The result is an evidence base that helps you make confident decisions — whether you’re moving towards hybrid working, agile ways of working, activity-based working or assigned desks.
The analysis begins by clarifying the organisation’s vision and ambition for the change ahead.
We map how work happens in practice: activities, collaboration, bottlenecks and needs across roles and teams.
We identify the gap between the current state and the target picture, and prioritise the needs that matter most to create impact.
Together we define a clear target picture and principles that guide decisions about ways of working, space and functions.
We develop the workplace strategy with recommendations for space planning, the mix of settings, and how to support collaboration. We also describe how the workplace can be intuitive and easy to use, and create a plan for communication and change management.
You get a clear plan for the next step. Afterwards, we follow up and evaluate what worked and what can be adjusted to strengthen outcomes over time.
From Tradition to Future – Strukton Rail Creates a Flexible Workplace with WeOffice
När Sveriges största privata järnvägsentreprenör såg behovet av en modernare arbetsmiljö ville de skapa mer än bara ett vackert kontor. Tillsammans med WeOffice utvecklade Strukton Rail en arbetsplatsstrategi som speglar företagets kultur, stödjer medarbetarna i deras arbete, stärker gemenskapen och förbereder huvudkontoret för framtidens arbetssätt.
Workplace Strategy for a Learning Environment
Sanoma Utbildning is one of Sweden’s leading knowledge companies, focused on developing and disseminating education. When the organization faced leaving its previous premises, it saw an opportunity to create a work environment that not only meets today’s needs, but also actively strengthens the company’s mission: to promote learning, collaboration, and innovation.
More Than a Workplace – How ST – The union of Civil Servants – Created an Office That Reflects Their Values
När Fackförbundet ST behövde ett nytt kontor var målet tydligt – arbetsplatsen skulle spegla organisationens uppdrag och värderingar. Med hjälp av WeOffice skapades en hållbar och flexibel miljö där samarbete, kultur och trivsel står i centrum. Resultatet blev mer än bara nya lokaler: ett kontor som stärker både ST:s identitet och framtidens arbetssätt.
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