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En Premises decisions
Relocation, renegotiation or redesign is being considered
Before major decisions are made, you need to understand current use, needs, risks and consequences.
Needs analysis, workplace strategy and decision support
Make the right decision before you change the office.
We help organisations understand their current situation, workplace needs and strategic options before decisions are made about the office, ways of working, premises or change.
By combining business goals, employee insights, attendance data, work patterns and feasibility, we create a clear basis for decision-making that shows what the workplace needs to support and which next steps are most reasonable.
This page is the right starting point when you do not yet know whether the next step is premises search, redesign, lease renegotiation, change management or follow-up.
We begin by understanding what the workplace needs to achieve. Then we analyse the options and the most appropriate choice before you invest in premises, redesign or organisational change.
Typical situations
When do you need a needs analysis and workplace strategy?
This service is relevant when you know something needs to change, but need to determine whether the next step is a new strategy, a redesign, less space, a premises search, change management or follow-up.
Ways of working
The office no longer supports the work
The workplace may be poorly dimensioned, poorly configured or unclear in relation to how work actually happens.
Hybrid work
Hybrid work has created new needs
Attendance, meetings, focus work and collaboration need to be understood before you decide on space and functions.
Governance
Leadership needs evidence for the decision
Decisions about the office, cost and change should be supported by analysis, data and clear options.
Prioritisation
Several initiatives are competing for attention
Not every problem requires the same solution. The analysis shows what should be done first and why.
Risk
You want to reduce investment risk
A needs analysis reduces the risk of investing in the wrong space, concept or change initiatives.
Typical decisions
Typical decisions we help you make
The purpose of the needs analysis is to make it easier to choose the right direction before time, budget or the organisation becomes tied to a specific solution.
Should we stay, move or renegotiate?
We compare the options based on business needs, cost, risk, flexibility and feasibility.
Do we need less space, a redesign or a different space mix?
We show which functions and spaces should be prioritised before decisions are made about size or layout.
Which ways of working should the office support?
The analysis clarifies which activities, groups and needs the workplace must support in everyday work.
Which initiatives should come first?
You get a clear recommendation and next steps for strategy, premises search, sizing, change management or follow-up.
Terms and boundaries
The difference between needs analysis, workplace strategy and decision support
The three parts are connected, but they serve different purposes. Together they help the organisation move from uncertainty to a decision that can actually be implemented.
Needs analysis
Maps the current situation, goals, ways of working, employee needs, data and organisational conditions.
Workplace strategy
Defines principles and direction for how the workplace should support the business, people and ways of working over time.
Decision support
Turns analysis and strategy into recommendations, options, consequences, risks and next steps.
Process
From the current situation to clear strategic options
The process is adapted to the decision you need to make. Sometimes a focused evidence base is enough. In other cases, a broader workplace strategy is needed to connect analysis, direction and implementation.
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Purpose and decision
We clarify which decisions the strategy work should support and which questions must be answered.
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Current situation analysis
We analyse how the office, ways of working and organisational routines function today.
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Data collection
The evidence base may include employee insights, attendance data, occupancy, interviews, workshops, observations or existing data.
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Needs and intended future state
We identify what the workplace needs to support and what must change to reach business goals.
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Strategic principles
We define principles for ways of working, space, functions, attendance, collaboration, focus, technology and change.
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Scenarios and consequences
We compare possible options: stay, move, reduce space, redesign, renegotiate, change ways of working or combine several measures.
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Recommendation and action plan
Leadership and the project team receive a clear basis for decision-making with recommendations, risks and next steps.
What you get
Deliverables that make the strategy usable
A workplace strategy should be useful in decision-making, prioritisation and implementation. We therefore summarise the analysis in clear recommendations, options and next steps.
Current situation picture
A clear summary of what works, what creates friction and which questions need to be resolved.
Needs analysis
Analysis of business goals, ways of working, employee needs, attendance, space and organisational conditions.
Intended future state and principles
Direction for how the workplace should support work, collaboration, focus, culture and future change.
Scenario comparison
Comparison of possible options, such as staying, moving, reducing space, redesigning or changing ways of working.
Recommendation
A clear recommendation with consequences, risks and prioritised initiatives.
Action plan
Next steps for premises search, premises strategy, interior concept, change management or follow-up.
Use
What can the evidence be used for?
The evidence base should make the next step clear. It can be used to align stakeholders, prioritise initiatives and connect strategy with practical implementation.
WeOffice approach
Evidence, business understanding and feasibility
Our approach combines data, psychology, employee insights and practical experience from workplace change. The goal is to give leadership and project teams an evidence base that makes it easier to decide, explain and implement well-founded choices.
That is why we connect the analysis to the next step: strategy, premises decisions, office sizing, interior concept, change management or follow-up.
FAQ
Common questions about needs analysis, workplace strategy and decision support
What is a workplace needs analysis?
A workplace needs analysis maps the current situation, business goals, ways of working, employee needs, space use and organisational conditions. The purpose is to understand what the workplace must support before decisions are made about offices, premises or change.
What is a workplace strategy?
A workplace strategy describes how the workplace should support organisational goals, ways of working, collaboration, focus work, culture and change over time.
When should an organisation develop a workplace strategy?
It is particularly relevant before relocation, redesign, lease renegotiation, hybrid work changes, activity-based working, growth, downsizing or when leadership needs a clear basis for decision-making.
What should decision support for an office change include?
It should include the current situation, needs, intended future state, analysis of data and insights, scenarios, risks, consequences, recommendations and an action plan.
How is workplace strategy different from premises strategy?
Workplace strategy focuses on how the workplace should support the work and the organisation. Premises strategy translates this into decisions about space, location, premises, cost, flexibility and long-term premises planning.
Next step
Do you want to know where to start?
We can help you determine what evidence is needed, which questions should be answered and which next step is most reasonable for your workplace.
