Make your workplace fit for purpose

When your office, premises or ways of working are about to change, you first need to understand what the workplace is meant to achieve. We help you set goals for the change, analyse the current situation and clarify the organisation’s needs.

Based on your context, we develop decision support that is anchored in your vision and can be put into practice.

The result is a clearer view of which options are realistic, which risks need to be managed and which decisions should be made before you invest in premises, refurbishment or other major changes.

We help you understand the current situation, needs and possible options before decisions are made about the office, ways of working or change. The needs analysis combines business objectives, employee insights, work patterns and practical constraints.

The output can be used for workplace strategy, premises decisions, refurbishment, change management or further analysis. The aim is to create decision support that both leadership and the project team can act on.

Attendance data and occupancy analysis show how the office is used over time, not just on a single day. We analyse variation, peaks, work patterns and functional needs to build a more accurate picture of capacity and space mix.

The analysis helps you size the office based on data and real use, whether the question concerns workstations, support functions, meeting rooms, zones or future flexibility.

Employee insights show what different groups need for work to function, what creates friction and which issues should be prioritised. We use surveys, workshops and dialogue to connect experience to work, place, function and change.

The insights can be used in current-state analysis, workplace strategy, change management and follow-up. They make it easier to understand both common patterns and important differences between roles, teams and ways of working.

Office strategy and premises strategy translate the analysis into direction, principles and requirements. We help you clarify the role the office should play, which functions are needed and how the premises should support the organisation over time.

The strategy can be used as a brief for premises search, a basis for refurbishment or support for leadership decisions about space, flexibility, ways of working and future office development.

Once the direction has been decided, the work needs to hold together in practice. We support implementation through project management, change management, communication, premises search, lease negotiation, interior concepts and follow-up.

Our focus is to create momentum without losing engagement. That means connecting decisions, timelines, suppliers, managers and employees so the workplace strategy becomes a workplace that works in everyday use.

We help you move from workplace strategy to implementation with clear governance, momentum and engagement. The assignment can include a project plan, budget, decision points, communication, supplier dialogue and support for managers.

Change management gives employees and the business better conditions to understand, adopt and use the new workplace. It reduces the risk that the project becomes only a premises project rather than a functioning change.

We act as tenant advisers with a workplace-strategy foundation. This means premises search starts with requirements, ways of working, space mix and future needs, not only with available properties.

In lease negotiation, we help you compare options, assess each premises’ potential and strengthen the decision support before negotiation and a premises decision.

We develop interior design concepts that bring together function, identity and ways of working. The concept translates workplace strategy into rooms, zones, functions, materials, furniture layouts and use principles.

The result is a clear decision and delivery basis for the project team, architect, interior designer, landlord and suppliers.

After move-in, everyday use shows how the office works in practice. We follow up use, experience, work patterns and friction points to see what works and what needs adjusting.

The follow-up becomes a prioritised adjustment plan for leadership, the project team and the organisation. It can be carried out as an early first check-in or as a deeper review once the organisation has had time to use the office over time.

The courses give you an in-depth understanding of Workplace Adequacy™ and how the framework can be used as the foundation for effective workplace strategy. You gain clarity on what workplace strategy is, what it should include and how to develop a strategy that meets employees’ needs while working within the organisation’s conditions and constraints.

We cover methods and ways of working that make it easier to gather insights, build shared understanding and turn analysis into practical decision support. You also see examples of how tools can support the development of workplace strategy, from structure and involvement to clear priorities.

For those who complete the examination, certification is proof that you can apply the Workplace Adequacy™ framework and work as a certified workplace strategist using the method.

You can choose the format that suits you best: an in-person diploma course, a self-paced e-course or a tailored in-house programme.

The course is delivered in person over two days and runs regularly, usually in Stockholm. We work in small groups with a limited number of places, creating space for dialogue, reflection and deeper learning.

During the course days, we explore Workplace Adequacy™ and how the framework can be used to develop a workplace strategy that meets employees’ needs and aligns with the organisation’s conditions.

The course is practical and allows room for discussion of participants’ own situations and live cases. You take away methods, ways of working and examples of how tools can support workplace strategy – from gathering insights to structure, prioritisation and decision support.

After the course, you can complete a digital examination. If you pass, you become certified in Workplace Adequacy™ and can work as a certified workplace strategist using the method.

The e-course is delivered digitally via our learning platform, workplacestrategist.eu, and you complete it at your own pace. You get access to texts, pre-recorded videos, knowledge checks and reflection questions.

The e-course consists of two parts: one course on workplace strategy and one on projects and implementation. After completing the training, you can proceed to the examination and, if you pass, become a certified workplace strategist.

We offer workplace strategist training as a tailored in-house programme for organisations that want to strengthen capability internally. The training is adapted to your conditions, roles and current needs, and can be linked to your ongoing projects.

This creates space for shared discussion, practical application and examples from your own organisation. For those who complete the examination, certification confirms that they understand the Workplace Adequacy™ framework and can work as certified workplace strategists using the method.