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En The lease break or notice period is approaching
You need time to compare renegotiation, adaptation and relocation before the negotiating position weakens or the options become too limited.
Tenant advisory, premises search and lease negotiation
Make a better premises decision with requirements, market analysis and negotiation strength.
We help organisations move from unclear premises needs to decision support that shows which office solution supports the business, ways of working and economics over time.
By combining workplace strategy, requirements definition, market overview and lease negotiation, we help you compare relocation, renegotiation and adaptation of existing premises in a structured way.
Strong premises decisions do not start with the property market. They start with the organisation’s needs. When the requirements profile, workplace strategy and negotiation goals are clear, it becomes easier to compare options, negotiate terms and make a decision that holds up after move-in.
Typical situations
When do you need tenant advisory for premises search or lease negotiation?
The need often arises when the premises question is no longer just about square metres and rent level. The organisation needs to understand how ways of working, attendance, collaboration, costs and future needs affect the choice between staying, relocating, renegotiating or adapting existing premises.
The office needs to support the work better
The space may need to be adjusted, redistributed or used differently in relation to how the organisation actually works.
Hybrid work has changed premises needs
Attendance, meetings, focus work and collaboration need to be analysed before decisions are made about space, location, functions and lease flexibility.
You need to compare relocation and renegotiation
The options need to be compared based on cost, function, risk, flexibility, timeline and long-term impact.
The organisation is growing, reducing or consolidating
The premises decision needs to support both the current situation and a realistic future development without locking the organisation in too tightly.
Leadership needs clear decision support
The decision needs to be explained through data, requirements, market position, comparable options and clear consequences.
Decision points
Typical decisions we help you make
Premises search and lease negotiation become more precise when the most important decisions are clear before you go too far in market dialogue. Premises options and lease terms can then be compared against the same requirements.
Should we stay, move or renegotiate?
We compare the options based on needs, cost, time, risk and the opportunity to develop the workplace.
How much space should we plan for?
Space requirements are connected to attendance, ways of working, space mix, flexibility and how the organisation may change over time.
Which functions must the premises support?
The requirements profile clarifies the need for meetings, focus work, collaboration, project areas, technology, social spaces and support functions.
Which lease terms are most important to analyse?
Rent, indexation, lease length, options, adaptations, incentives and responsibility split are assessed in relation to business needs.
How do we compare different options?
The options are compared against the same requirements so that the decision is not driven only by rent level, location or first impression.
When is renegotiation better than relocation?
If existing premises can be developed at a reasonable cost, renegotiation can be a strong alternative to relocation.
Process
From premises need to negotiated lease
We coordinate the process from needs picture and requirements profile to market analysis, premises evaluation and negotiation. This makes the work a structured decision process where options are compared against requirements, economics, potential and feasibility.
Needs and requirements profile
We clarify space, location, ways of working, attendance, technology, sustainability, budget and flexibility before the premises search starts.
Market analysis
Relevant office premises and possible renegotiation options are assessed based on rent levels, location, landlord, standard and adaptation potential.
Viewings and evaluation
The options are documented and compared against the requirements profile, not only against price, availability or first impression.
The premises’ potential as a workplace
We assess whether the premises can support the right flows, meetings, focus work, social spaces, technology, identity and future flexibility.
Lease negotiation
Rent level, indexation, lease length, options, rent-free periods, adaptations, services, access date and responsibility split are negotiated based on the organisation’s goals.
Decision support
Leadership and the project team receive comparable decision support covering cost, function, risk, flexibility and recommendation.
Handover to implementation
After the premises decision, the work can continue into project management, interior concept, implementation and follow-up.
What do you get?
Deliverables that strengthen decision-making and negotiation
The result should be useful in real decisions and strengthen your negotiation position. Needs, market, economics and lease issues are therefore summarised in formats that leadership, project teams and internal decision-makers can use.
Requirements profile
A clear description of premises needs, ways of working, space, location, function, technology, budget and timeline.
Market overview
A mapping of relevant premises options, rent levels, conditions and risks.
Comparison of options
A shortlist where options are compared based on cost, function, flexibility, adaptation and potential.
Negotiation material
Material for dialogue with landlords around rent, incentives, adaptations, options and responsibilities.
Risk and consequence assessment
An assessment of what each option means for economics, implementation, flexibility and the organisation.
Recommendation
Clear guidance before a decision on relocation, renegotiation or development of existing premises.
Connection to the next step
After the premises decision, the work begins to make the workplace function
Once the premises decision has been made, the work begins to turn the decision into a workplace that functions in everyday use. That is why we connect tenant advisory, premises search and lease negotiation with the areas that often determine whether the change succeeds in practice.
FAQ
Common questions about premises search and lease negotiation
When should you start premises search and lease negotiation?
The work should start before the lease break or notice period approaches. That gives you time to analyse needs, develop a requirements profile, compare options and negotiate without time pressure.
Should you start with the property market or the organisation’s needs?
Start with the organisation’s needs. The market only becomes relevant once you know what type of workplace, space, location, functions and flexibility the organisation actually needs.
What is the difference between premises search and premises strategy?
Premises strategy defines the long-term direction for premises needs. Premises search is the practical process of finding, comparing and choosing premises based on that direction.
Can you help renegotiate an existing lease?
Yes. In some situations, renegotiation is a better option than relocation. Cost, function, flexibility and future needs should then be compared with available market alternatives.
How is lease negotiation connected to workplace strategy?
Lease terms affect the ability to change, adapt and develop the workplace over time. Negotiation should therefore be based on both commercial terms and how the premises need to work in practice.
Next step
Do you want to strengthen your decision and negotiation material?
We can help you assess whether the next step should be renegotiation, premises search, requirements profile, workplace analysis or broader decision support before an office change.
