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En Premises decision
You need to decide whether to stay, move or renegotiate
The options need to be compared based on function, cost, risk, flexibility and long-term impact.
Office strategy, premises strategy and decision support
Office strategy and premises strategy for better premises decisions.
We help organisations determine the role the office should play, how much space is needed and which premises decisions support the business in a sustainable way over time.
By connecting workplace strategy, attendance data, employee insights, office sizing and financial considerations to a practical action plan, you get a recommendation before deciding whether to stay, move, reduce, expand, redesign or renegotiate.
The needs analysis shows what you need to understand before a decision. The office and premises strategy turns the insights into principles, requirements and options that guide premises decisions over time.
Typical situations
When do you need an office strategy or premises strategy?
The need often arises when the office becomes a strategic issue: space is used differently, costs need to be reviewed, ways of working are changing or the organisation is facing a major premises decision.
Ways of working
Hybrid work has changed the role of the office
Attendance patterns, meetings, focus work and collaboration need to be understood before space and functions are defined.
Sizing
The office is used unevenly or inefficiently
The space may be too large, too small or poorly distributed between collaboration, focus, meetings and social functions.
Change
The organisation is growing, shrinking or consolidating
The premises strategy needs to support both current needs and a realistic future development.
Governance
Leadership needs clear evidence for the decision
Office decisions need to be explained through data, intended future state, scenarios and consequences.
Implementation
You are planning redesign or new interiors
Before money is invested in the environment, you need to know which functions, spaces and ways of working should be prioritised.
Terms and boundaries
What is the difference between workplace strategy, office strategy and premises strategy?
The needs analysis shows what you need to understand before the decision. Office and premises strategy turns the insights into principles, requirements and options that guide premises decisions over time. Together, the terms show how work should function, how the office should be configured and how premises decisions should be governed.
Workplace strategy
Describes how the workplace should support business goals, ways of working, collaboration, culture and employee needs. It gives direction for how work should function.
Office strategy
Translates workplace strategy into concrete principles for the office: space, functions, room types, sizing, meeting settings, focus settings and use over time.
Premises strategy
Describes the organisation’s long-term premises needs and how decisions about staying, moving, reducing, expanding, renegotiating or redesigning should be governed.
Process
From insight to principles, requirements and options
We work systematically from business goals and actual use to scenarios, recommendations and next steps. The result is a strategy that can be used in decisions, premises search, redesign and change management.
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Current situation and intended future state
We clarify why the premises question is relevant, which goals need to be supported and which constraints affect the decision.
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Ways of working, attendance and needs
We analyse how work functions in practice through dialogue, data, observations, surveys or existing evidence.
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Sizing and scenarios
We develop realistic scenarios for space, function, attendance, cost and future flexibility.
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Premises principles and requirements
We describe which functions, spaces, qualities and priorities should guide the office or premises.
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Economy, risk and sustainability
The options are assessed based on occupancy cost, investment, feasibility, working environment, sustainability and organisational risk.
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Recommendation and action plan
Leadership and the project team receive a basis for decision-making with recommended direction, consequences and next steps.
What you get
Deliverables that make premises decisions easier to make
A useful strategy should work for leadership, project teams, HR, facilities, finance and internal decision-makers. We therefore summarise the work in clear decision-making material.
Intended future state and decision principles
A clear direction for what the office and premises should contribute to, and which decision criteria should carry the most weight.
Needs picture and evidence
Summary of the organisation’s ways of working, needs, attendance, frictions and priorities.
Office sizing evidence
Recommendation for space, capacity and functions based on ways of working, attendance and future needs.
Scenarios
Comparison of options such as staying, moving, reducing space, expanding, redesigning or renegotiating.
Requirements profile
Principles for location, premises, function, technology, sustainability, flexibility, work environment and use.
Action plan
Next steps before premises search, redesign, lease negotiation, interior concept or change management.
Connection to next steps
The strategy should be possible to implement
When the direction is clear, we can support premises search, lease negotiation, interior concept, project management and follow-up. This ensures the strategy does not remain a report for leadership, but becomes a practical basis for implementation.
FAQ
Common questions about office strategy and premises strategy
What is an office strategy?
An office strategy describes how the office should support business goals, ways of working, collaboration, focus work, culture and future needs. It translates workplace strategy into concrete principles for space, functions, sizing and use.
What is a premises strategy?
A premises strategy describes the organisation’s long-term need for premises and how premises decisions should be governed over time. It may include space, location, occupancy cost, flexibility, sustainability, risk, timeline and action plan.
When should you develop an office strategy or premises strategy?
It is particularly relevant before relocation, lease renegotiation, redesign, hybrid work changes, growth, downsizing, consolidation or when leadership needs a basis for decision-making about the future role of the office.
How is premises strategy different from premises search?
Premises strategy defines direction, requirements and decision logic. Premises search is the practical process of finding, comparing and negotiating premises based on that direction.
Do we need attendance data to develop an office strategy?
Not necessarily, but attendance data, occupancy analysis and employee insights make the strategy more precise. They are especially valuable when sizing the office or comparing scenarios.
Next step
Do you want to make better decisions about the office?
We can help you determine whether the next step should be an office strategy, premises strategy, workplace analysis, office sizing evidence or requirements profile before premises search and lease negotiation.
