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You are moving, fitting out or consolidating teams
The project needs a clear plan for decisions, responsibilities, timeline and coordination between internal functions and external suppliers.
Project management, change management and implementation
From workplace strategy to a workplace that works in everyday use
We help organisations implement office changes with clear structure, momentum and employee buy-in. The aim is for the workplace strategy, physical environment and ways of working to fit together and work in practice.
We coordinate project management, change management, communication and supplier coordination so that decisions become actionable, the timeline is kept together and the change takes hold in the organisation.
An office project needs to bring strategy, people, environment and implementation together. We support leadership, project teams and the wider organisation so that the right decisions are made in the right order, engagement is strengthened and the new workplace is used as intended.
Typical situations
When do you need project and change management?
This service becomes particularly important when many workstreams need to be coordinated at the same time: premises, timeline, decisions, suppliers, IT, interior design, managers, employees and new ways of working.
Implementation
You have a strategy but need to implement it
The workplace strategy needs to be translated into decisions, activities, environments, ways of working and everyday routines.
Ways of working
New ways of working are being introduced
Managers and employees need to understand what is changing, why it is changing and how the new workplace should be used.
Coordination
Many suppliers and decisions need to be coordinated
Landlord, IT, interiors, construction, security, services and move logistics need to be coordinated with clear decision points and dependencies.
Engagement
Employees and managers need engagement
The change needs to be explained, practised and followed up so that people feel secure and know how the workplace should be used.
Risk
You want to reduce risk before move-in
Risks linked to timeline, budget, responsibilities, communication, technology and behaviours need to be captured before they become obstacles in the project.
Two tracks that must work together
Project management creates momentum. Change management creates impact.
Office projects succeed when practical delivery and human change are managed together. Project management creates direction, pace and control. Change management creates understanding, participation and behavioural change.
Project management
Coordinates timeline, budget, decisions, risks, suppliers, landlord, IT, interiors, construction, move-in and decommissioning.
Change management
Coordinates people, behaviours, participation, communication, managers, new ways of working, training and follow-up.
Impact in everyday work
When both tracks work together, the workplace strategy becomes easier to understand, implement and adjust after move-in.
Process
From decision to move-in, implementation and follow-up
We adapt the process to the scope of the project, but always keep both the practical implementation plan and the human change journey together.
Start-up and target picture
We clarify what the change should achieve, which decisions have been made, which questions remain and which risks need to be managed.
Project structure
Timeline, budget, responsibilities, decision points, governance, suppliers and dependencies are brought together in a structure that can be followed up.
Change analysis
We identify which groups are affected, which behaviours need to change and where uncertainty, resistance or lack of clarity may arise.
Communication and engagement plan
We clarify what needs to be communicated, when, by whom and to which groups in order to create understanding, participation and the right expectations.
Implementation and coordination
Suppliers, interiors, IT, construction, landlord, services, move logistics and internal activities are coordinated so that the project keeps moving forward.
Move-in and implementation
Managers and employees receive support, guidance and activities that make it easier to understand and use the new workplace.
Follow-up and adjustment
We follow up what works, what needs to be adjusted and which actions strengthen the change over time.
What do you get?
Deliverables that keep project and change together
The result should create confidence for leadership, project teams, managers and employees. That is why governance, communication and practical implementation are combined.
Project plan and timeline
Structure for phases, responsibilities, decision points, dependencies and critical activities.
Decision log and governance model
A clear structure for which decisions need to be made, by whom and when.
Risk and dependency analysis
Early signals around what may affect timeline, budget, working environment, IT, deliveries and employee experience.
Change plan
A plan for engagement, participation, managers, employees, new ways of working and behaviours.
Communication plan
Who needs to know what, when communication should happen and which channels or formats are needed.
Supplier coordination
Coordination between landlord, construction, interiors, IT, security, services, move logistics and internal stakeholders.
Our approach
We see office change as more than a move project
An office change affects ways of working, leadership, communication, meetings, collaboration and employees’ everyday work. That is why we connect project management with workplace strategy, employee insights and follow-up.
The aim is not only for the new workplace to be completed on time, but for it to be used and work as intended after implementation.
Connection to the next step
Implementation needs to stay connected to the strategy
Project and change management is most valuable when it starts from a clear decision, a workplace strategy and a realistic implementation plan. The work is therefore often connected to needs analysis, office strategy, premises search, interior concept and follow-up.
FAQ
Common questions about project and change management
What is project management in an office change?
Project management in an office change means coordinating timeline, budget, decisions, suppliers, landlord, IT, interior design, construction, move-in and risks so that implementation happens in the right order.
What is change management in an office move?
Change management in an office move helps managers and employees understand the change, feel involved and use new ways of working and new environments in practice.
What is the difference between project management and change management?
Project management controls time, budget, decisions, dependencies and deliveries. Change management strengthens understanding, behaviours, communication, participation and engagement. Both are needed for the change to work in practice.
When is change management needed in an office project?
Change management is needed when the office, ways of working or everyday behaviours change. It is particularly important during office moves, fit-outs, activity-based working, hybrid work or larger organisational changes.
How do you follow up an office change?
An office change can be followed up through employee insights, attendance data, occupancy analysis, dialogue with managers and observations. The follow-up shows what works and what needs to be adjusted.
Next step
Do you want the office change to work in practice?
We can help you coordinate the project, engage the organisation and create a plan for move-in, implementation and follow-up.
